Whitchurch Town Council

Draft Full Council Minutes – 3 July 2017

Minutes of Meetings are published as soon as possible on the website for the benefit of the public. However these do not become the formal record of meetings until endorsed at the next meeting of the Town Council. Therefore you should always check to see whether any amendments have been made.

Present:

  Cllr J Buckley   Cllr J Aves   Cllr M Berridge
  Cllr S Egan   Cllr C Isbester *a Cllr B Jackman
  Cllr A Jordan   Cllr R Jordan   Cllr A Klemz
  Cllr F Nicolson   Cllr H Titcomb   Cllr J Wall
     
*a Cllr K Watts (BDBC) *a Cllr C Ashfield (BDBC) *a Cllr T Thacker (HCC)
     
  Also: Mrs K Bleazard, Clerk; Mrs S Woodman, Deputy Clerk; Mr C Reeves; Mr S Neilson and 6 members of the public
  (*a denotes absence)

1. Apologies

Apologies were received from Cllr B Jackman and Ward Cllrs C Ashfield and K Watts.

2. Declarations of Interest

There were none.

3. Recording of the Meeting

All present were asked to note that this meeting is recorded by the Council and may be recorded by members of the public.

4. Minutes

Cllr M Berridge PROPOSED that the Minutes of the Meeting of Full Council of 5th June 2017 are approved; SECONDED by Cllr R Jordan.  The vote was unanimous.

Cllr S Egan PROPOSED that the Minutes of the Extraordinary Meeting of the Full Council of 19th June 2017 are approved; SECONDED by Cllr F Nicolson.  There voted 9 in favour, 1 abstained and the Motion was carried.

5. Monthly Reports

i) Chairman’s Report

The Chairman presented his report (see Appendix A).

ii) Borough/County Councillors’ Report

None received.

iii) Police Report

There was none, although the Clerk said that the new PCSO, Aimee Scott-Molloy, had now started in her post in Whitchurch and would be calling in to the office soon.

6. Christmas Lantern Parade

Colin Reeves gave an update on his plans for the Lantern Parade, and suggested that the event is held on Friday 8th December rather than the 7th, to allow children to stay out later without a school day following.  Last year’s plans could be expanded to include holding a Christmas street market.  He volunteered to engage with local traders regarding the possible change of date and to organise the Parade, which was warmly welcomed by Members.

7. Anti-social Behaviour in QEII Field, Daniel Park

Mr Steve Neilson (Friends of QEII Daniel Park) addressed the meeting to highlight problems occurring in recent weeks.  Young adults and teens had been driving cars onto the field, intimidating younger children and residents and leaving litter and drug paraphernalia near the skate park.  Other young people in the public gallery also spoke about their worries as they felt unsafe using the park. There was heightened concern as the school holidays approach and over lack of policing, as the new PCSO has only just taken up her post.

Members discussed what measures could be taken to deal with the issue, and it was generally agreed that given the proportion of Council Tax paid by residents to the Hampshire Constabulary, there ought to be a better level of policing in the town.  Cllr J Buckley PROPOSED that a summary of all reports and everything that had been raised in discussion of this item should be sent to the Police with a request for action, feed-back on what that action will be and when it will be taken.  SECONDED by Cllr C Isbester; the vote was unanimous.  Everyone was reminded that all incidents should be reported by dialling 101 or 999 if a crime was in progress.

8. Development Committee

i) Chairman’s Report

Cllr A Klemz presented his report (see Appendix B).  He asked Members to note that the s106 workshop will be held at 7.30 pm, not 7.00 pm.

ii) 16/03220/OUT – Land off Evingar Road

Cllr J Buckley PROPOSED that Cllr A Klemz represents the Town Council at the Borough’s Development Committee on 12th July, to:

  • object if the Neighbourhood Plan Policies are not met; or
  • to support the application provided it complies with the Neighbourhood Plan.

SECONDED by Cllr A Jordan.  The vote was unanimous.

9. Leisure and Environment Committee – Chairman’s Report

Cllr F Nicolson read out her report (see Appendix C).

10. Resources and Policy Committee

i) Chairman’s Report

Cllr R Jordan presented a brief report (see Appendix D).

 ii) Confirm the List of Payments for June May 2017

Cllr R Jordan PROPOSED that the list of payments for June 2017 are approved; SECONDED by Cllr A Jordan.  The vote was unanimous.  (See Appendix E).

iii) Grant Request from Friends of QEII Field, Daniel Park

Mr Steve Neilson spoke in support of a grant application for £60 to cover the cost of printing leaflets and advertising for an apple pressing event on 9th September.  After some discussion Cllr A Klemz PROPOSED that a grant of £60 to the Friends of QEII Field is approved; SECONDED by Cllr H Titcomb.  The vote was unanimous.

11. Trustees of Whitchurch Town Hall

No report was given.  Members were reminded of the importance of attending the next Trustees’ meeting on Monday, 31st July 2017.

12. Community SpeedWatch

The Clerk said that there were now enough volunteers for the scheme, and that a tentative date of 13th August had been reserved for a Health and Safety briefing from the PCSO.

13. 2018 – 100th Anniversary

Cllr Buckley said that a meeting for Councillors and interested organisations will be held on Thursday 13th July at 7.30 pm at the Town Hall.

14. Whitchurch Strategic Plan and Vision Statement

No further update until the beginning of August.

15. Neighbourhood Plan

The Clerk read out a report from David George (see Appendix F).  For consistency, it was suggested that 6 key points in the NP are identified for Councillors’ reference, and it was time to have plans in place for advertising the referendum as soon as a date is confirmed (likely to be in September).  It was agreed that the Communications Team will liaise closely with the NPSC and Development Committee to start promoting the referendum in August.

16. Sitting with Jane Sculpture Trail

There was nothing further to report as it is a BDBC project.

17. Representatives to Outside Bodies Report

i) Millennium Meadow Report

There was none at present.

ii) Silk Mill Report

Cllr Isbester said that the Mill will be closing at the end of September for renovation works, although it would remain active and it was hoped the shop would stay open.  Councillors were reminded of the play “Mrs Darcy’s Dressmaker” on 5th and 6th July, followed by a talk by a textile conservator.

iii) Friends of QEII Field Report

There was none.

iv) Whitchurch Association Report

There was none.

18. General Correspondence and Announcements

Powell Gardens (development next to Testbourne School) – The Clerk read out a letter of appreciation from the daughter of Mr Powell, a former headmaster of the school after whom the new road has been named.

Announcements

Cllr Buckley warned that the town website may go offline on Wednesday 5th July, due to the possible loss of the host.

The meeting closed at 8.40 pm.

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