Whitchurch Town Council

Draft Full Council Minutes – 5 June 2017

Minutes of Meetings are published as soon as possible on the website for the benefit of the public. However these do not become the formal record of meetings until endorsed at the next meeting of the Town Council. Therefore you should always check to see whether any amendments have been made.

Present:

  Cllr J Buckley *a Cllr J Aves   Cllr M Berridge
  Cllr S Egan   Cllr C Isbester   Cllr B Jackman
  Cllr A Jordan   Cllr R Jordan   Cllr A Klemz
  Cllr F Nicolson   Cllr H Titcomb   Cllr J Wall
     
*a Cllr K Watts (BDBC) *a Cllr C Ashfield (BDBC) *a Cllr T Thacker (HCC)
     
  Also: Mrs S Woodman, Deputy Clerk; Mr D George; Mr A Morris (Bewley Homes) and 2 members of the public
  (*a denotes absence)

1. Apologies

Apologies were received from Cllr J Aves and Ward Cllr K Watts.

2. Declarations of Interest

Cllr A Klemz declared an interest in Items 6 (a & b) – 17/01470/HSE, 17/01471/LBC and T/00163/17/TCA.

3. Recording of the Meeting

All present were asked to note that this meeting is recorded by the Council and may be recorded by members of the public.

4. Minutes

Cllr F Nicolson PROPOSED that the Minutes of the Meeting of Full Council of 3rd April 2017 are approved; SECONDED by Cllr H Titcomb.  There voted 8 in favour; 3 abstained and the Motion was carried.

Cllr H Titcomb PROPOSED that the Minutes of the Annual Meeting of the Council of 8th May 2017 are approved; SECONDED by Cllr A Klemz.  There voted 9 in favour, 2 abstained and the Motion was carried.

Cllr A Klemz PROPOSED that the Minutes of the Extraordinary Meeting of Full Council of 8th May 2017 are approved; SECONDED by Cllr A Jordan.  There voted 9 in favour, 2 abstained and the Motion was carried.

5. Monthly Reports

i) Chairman’s Report

The Chairman presented his report (see Appendix A).

ii) Borough/County Councillors’ Report

There were none.

iii) Police Report

There was none.  The Clerk said that PCSO Aimee Scott-Molloy had been assigned to Whitchurch and would be in post by the beginning of July.

6. Development Committee

i) Chairman’s Report

Cllr A Klemz presented his report (see Appendix B).

ii) Cllr J Wall’s Membership of the Development Committee

Cllr A Klemz PROPOSED that Cllr J Wall is appointed to the Development Committee; SECONDED by Cllr B Jackman.  The vote was unanimous.

iii) Planning Applications

Members agreed to move applications 6 (a & b) to the end of this item.

Application No. 17/00148/OUT Received:       18.5.17 Return by:      1.6.17
Location Land south of Manor Farm, Bloswood Lane, Whitchurch
Proposal (Amended plans) – Outline planning application, with all matters reserved (except for access) for the erection of up to 100 dwellings, together with car parking, open space (including formal playspace), landscaping, SuDS attenuation and new vehicular and pedestrian access from Bloswood Lane
Response Mr A Morris (Bewley Homes) addressed the meeting to explain the amendments made to the application and answered Members’ questions on noise attenuation.   However, it was felt that the application was still contrary to the WNDP. Cllr A Jordan PROPOSED that the Town Council’s previous objection is reiterated and upheld, namely:

  • The proposed development significantly exceeds the town’s requirement for affordable housing by three times
  • Local infrastructure is already under pressure from developments in progress. There will be increased congestion at the single-track railway bridge tunnel on Bloswood Lane and increased traffic in Bell Street, Wells Lane and Evingar Road
  • Services are insufficient for the current population and will struggle to cope with the developments already approved
  • The current expansion of the schools does not take into account the 100 homes at the Winchester Road development, let alone this proposed further large development
  • There is insufficient capacity in the waste water pipes to take the developments already approved, let alone another 112 houses.
  • This development is above and beyond the number of houses Whitchurch is mandated to take, for which provision in excess of the requirement has already been made
  • Following extensive consultation over the Whitchurch Neighbourhood Plan, survey results show the community does not support the idea of a number of large developments.

SECONDED by Cllr J Buckley. There voted 7 in favour, 1 abstention and the Motion was carried.

Application No. 17/01174/FUL Received:       15.5.17 Return by:      2.6.17
Location Land at Fairclose Terrace, Fairclose Terrace, Whitchurch, RG28 7AW
Proposal Erection of 2 no. semi-detached dwelling houses with associated landscaping and access works
Response Two letters of objection were read out, one from Mr D George stating that the application is contrary to WNDP Policy GD4, relating to parking. Cllr H Titcomb PROPOSED objection because no parking provision is made within the application; SECONDED by Cllr J Wall.   The vote was unanimous.
Application No. 17/01375/HSE Received:       18.5.17 Return by:      2.6.17
Location Belgrave House, Newbury Street, Whitchurch, RG28 7DW
Proposal Removal of external chimney stack and changes to roof design
Response Cllr S Egan PROPOSED no objection; SECONDED by Cllr H Titcomb. The vote was unanimous.
Application No. 17/01377/LBC Received:       15.5.17 Return by:      5.6.17
Location Belgrave House, Newbury Street, Whitchurch, RG28 7DW
Proposal Removal of external chimney stack and changes to roof design
Response Cllr S Egan PROPOSED no objection; SECONDED by Cllr H Titcomb. The vote was unanimous.
Application No. T/00156/17/TPO Received:       17.5.17 Return by:      7.6.17
Location 7 Kings Walk, Whitchurch, RG28 7DJ
Proposal T1 Sycamore – crown reduce by 3m leaving an approx. finished height of 14m and crown spread of 7m
Response Cllr A Klemz PROPOSED no objection; SECONDED by Cllr S Egan. The vote was unanimous.
Application No. 17/01470/HSE Received:        11.5.17 Return by:       6.6.17
Location Red Leaf House, Winchester Road, Whitchurch, RG28 7HL
Proposal Part demolition of existing wall and replace with railings to southern (public footpath) boundary. Demolition of front wall and gateway to Winchester Road and replace with railings and recessed gateway (part retrospective)
Response Cllr A Klemz moved to the public gallery, having declared an interest in the following items as the applicant’s agent. Cllr H Titcomb took the Chair. Cllr Klemz explained the reasons for removal of the wall, because the existing tree roots did not permit a sufficiently deep foundation to be dug.

Cllr J Wall PROPOSED no objection; SECONDED by Cllr A Jordan. There voted 2 in favour; 4 against and the Motion was lost. A counter-proposal was made:

Cllr S Egan PROPOSED objection as the design of the railings is not in keeping with the historical character of the town and Conservation Area. SECONDED by Cllr H Titcomb; there voted 5 in favour; 2 against and the Motion was carried. (Cllr A Klemz took no part in voting on these items.)

Application No. 17/01471/LBC Received:        11.5.17 Return by:       6.6.17
Location Red Leaf House, Winchester Road, Whitchurch, RG28 7HL
Proposal Part demolition of existing wall and replace with railings to southern (public footpath) boundary. Demolition of front wall and gateway to Winchester Road and replace with railings and recessed gateway (part retrospective)
Response Cllr S Egan PROPOSED objection as the design of the railings is not in keeping with the historical character of the town and Conservation Area. SECONDED by Cllr H Titcomb; there voted 5 in favour; 2 against and the Motion was carried.
Application No. T/00163/17/TCA Received:       15.5.17 Return by:      5.6.17
Location Red Leaf House, Winchester Road, Whitchurch
Proposal T1 Ash tree – fell (diseased and causing subsidence to adjacent perimeter wall and public footpaths)
T2 and T3 – stump removal
Response Cllr S Egan PROPOSED no objection; SECONDED by Cllr B Jackman. The vote was unanimous. Cllr Klemz rejoined the meeting and resumed as Chair of Development Committee.

7. Leisure and Environment Committee – Chairman’s Report

Cllr F Nicolson read out her report (see Appendix C).

8. Resources and Policy Committee

i) Chairman’s Report

Cllr R Jordan presented her report (see Appendix D).

ii) Confirm the List of Payments for April and May 2017

Cllr R Jordan PROPOSED that the list of payments for April and May 2017 are approved; SECONDED by Cllr J Wall.  The vote was unanimous.  (See Appendix E).

iii) Internal Auditor’s Report and End of Year Accounts for 2016-2017

a) Cllr R Jordan PROPOSED that the End of Year accounts for 2016-2017 are approved; SECONDED by Cllr J Wall.  The vote was unanimous.

b) Cllr R Jordan PROPOSED that the Annual Governance Statement for 2016-2017 is approved; SECONDED by Cllr C Isbester.  The vote was unanimous.

c) Cllr R Jordan PROPOSED that the Accounting Statements for 2016-2017 are approved; SECONDED by Cllr A Jordan.  The vote was unanimous.

iv) Appointment of Internal Auditor for 2017-18

Cllr R Jordan PROPOSED that Lightatouch is appointed as the Town Council’s Internal Auditor for 2017-18, and that the audit is carried out in two parts at six- monthly intervals; SECONDED by Cllr B Jackman.  The vote was unanimous.

9. Trustees of Whitchurch Town Hall

There was no report at present, and Cllr B Jackman asked Members to note the date of the next meeting of the Trustees on Monday, 31st July 2017.

10. Community SpeedWatch

The Clerk reported that Mr Geoff Cowley was now taking the lead on the scheme and moving it forward.  He was liaising with Overton CSW to see how they operate and asked the Town Council for signs to put up around the town, which had been provided for within the CSW budget.  He hoped to start the scheme in July.

11. 2018 – 100th Anniversary

Cllr J Buckley said that there had been a low response from the community to his request for suggestions and ideas.  He had arranged three provisional dates for an evening get-together at the Town Hall on either the 13th, 20th or 27th July, and asked for any interested councillors to contact him this week.  Cllr A Jordan said that the Whitchurch branch of the Royal British Legion would be happy to lend its support.

12. Whitchurch Strategic Plan and Vision Statement

No further update.

13. Neighbourhood Plan

David George (Chairman, NPSC) said that the Independent Examiner’s draft report had been received, requesting a response on factual matters only.  The matter would be discussed in confidence later in the agenda.

14. Sitting with Jane Sculpture Trail

Cllr C Isbester reported that the decorated bench will be installed on 17th June, until the end of August, at the Silk Mill.  Fifteen businesses were participating by creating Jane Austen related themes in their shops, to be shown on a visitor’s map as part of the sculpture trail, hopefully bringing more visitors to the town and the Mill.  The Clerk suggested that the office could also be used for a small display.

Cllr Isbester PROPOSED that the Town Council supports the promotion of this trail for the benefit of the town’s businesses; SECONDED by Cllr R Jordan and the vote was unanimous.

15. Representatives to Outside Bodies Report

i) Millennium Meadow Report

There was none.

ii) Silk Mill Report

Cllr Isbester gave details some forthcoming events following the Jane Austen theme:

  • 29th June – a talk from a former senior Conservator at the HCC Museum Service on records of a tailor who worked in the south of the county
  • 5th & 6th July – “Mrs Darcy’s Dressmaker”, a play imagining the life of the Bennett girls 25 years later
  • A talk on conservation of Jane Austen’s silk pelisse.

iii) Friends of QEII Field Report

On behalf of the Friends of QEII Field, Cllr M Berridge thanked the Town Council for the grant they received to purchase and plant snowdrops.  On 9th September they would be holding an ‘Apple Day’ when it was hoped the orchard’s produce could be pressed on site to make apple juice.  Everyone is welcome to bring along their own apples for pressing.

iv) Whitchurch Association Report

There was none.

16. General Correspondence and Announcements

  • The Clerk had previously circulated an email from Mr Brian Langer, Transport representative for Overton PC, regarding the change to the local railway franchise.  While journey times may be reduced, this could threaten the service to local stops.  Mr Langer was investigating the possibility of forming a Community Rail Partnership covering Overton, Whitchurch, Grateley and maybe Andover to try to forestall any reduction in service.  Cllr J Buckley PROPOSED that, with Mr Langer, he meets with the Tisbury and Crewe Rail Partnership to see if such a scheme could work in this area; SECONDED by Cllr S Egan.  The vote was unanimous.
  • A resident who had been struck by a van whilst on her mobility scooter had asked the Town Council to consider the installation of CCTV.  It was agreed to take the matter to the Development Committee for consideration, and the Clerk was asked to ascertain who would be responsible for such a scheme.     ACTION: KB
  • St Mary Bourne Neighbourhood Plan – now at Regulation 16 and out for public consultation.  Any comments to be sent to the Clerk.
  • • Whitchurch Bus Route 59 – BDBC had asked for consent from the Town Council to attach display cases for bus timetables on the bus shelters.  It was agreed in principle and referred to the next Development Committee.

Announcements

  • WADS performance of Canterbury Tales on 23rd-24th June.
  • Cllr M Berridge noted that the SLR sign currently at the top of London Road was partially hidden by a hedge and wrongly sited.  To be referred to Development Committee.

17. Admission to Meeting

It was resolved that, in accordance with the Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the remainder of the meeting as publicity would be prejudicial to the confidential nature of the business to be transacted.  PROPOSED: Cllr A Klemz; SECONDED by Cllr R Jordan.  The vote was unanimous.

The meeting was closed to the public and briefly adjourned at 8.50 pm.

 

 

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