Whitchurch Town Council

Annual Meeting of the Council Minutes – 8 May 2017

Present:

  Cllr A Jordan *a Cllr J Aves   Cllr M Berridge
  Cllr J Buckley   Cllr S Egan   Cllr C Isbester
  Cllr B Jackman   Cllr R Jordan   Cllr A Klemz
  Cllr F Nicolson   Cllr H Titcomb *a Cllr J Wall
*a Cllr K Watts (BDBC) *a Cllr C Ashfield (BDBC) *a Cllr T Thacker (HCC)
     
  Also: Mrs K Bleazard, Clerk; Mrs S Woodman, Deputy Clerk; 2 members of the public and 1 member of the Press.
  (*a denotes absence)

Prior to the meeting, Cllr A Jordan, retiring Chairman and Mayor, welcomed Councillors, members of the public and Press.  He reported on his Year in Office and thanked the Mayoress, his fellow Councillors and the Clerks for their support during this time (see Appendix A).

1. Election of Chairman and Mayor

Cllr A Jordan requested formal nominations for the Chairman/Mayor for the year 2017 – 2018.  There was one nomination:

Nomination:  Cllr J Buckley
Proposed by: Cllr C Isbester
Seconded by: Cllr B Jackman

(Cllr J Buckley abstained from voting.)  The vote was unanimous and the Motion was carried.

2. Chairman’s Declaration of Acceptance of Office

Cllr A Jordan welcomed Cllr John Buckley and presented him with the Chain of Office.  The Declaration of Acceptance of Office was then signed and witnessed by the Clerk.  Following the exchange of Robes and Chains, Cllr Buckley made an inaugural speech (see Appendix B), thanking Cllrs Andy and Rebecca Jordan for their contribution to the Town Council and support to the community during their civic year, and his fellow Councillors for the opportunity to serve as Chairman.

3. Apologies

Apologies were received from Cllrs J Aves, J Wall and Ward Cllr K Watts.

4. Recording of the Meeting

All present were asked to note that this meeting is recorded by the Council and may be recorded by members of the public.

5. Election of Deputy Chairman and Mayor

Cllr J Buckley asked formally for nominations for the Deputy Chairman/Mayor for the year 2017 – 2018.  There was one nomination:

Nomination:  Cllr F Nicolson
Proposed by: Cllr A Jordan
Seconded by: Cllr S Egan

(Cllr Nicolson abstained from voting.)  The vote was unanimous and the Motion was carried.  Cllr Nicolson took her place to the left of the Chairman and was presented with her Badge of Office.

6. Appointment to Committees

i) Development Committee

Cllrs S Egan, B Jackman, A Jordan, A Klemz and H Titcomb were appointed to the Development Committee.

ii) Leisure and Environment Committee

Cllrs J Aves, M Berridge, C Isbester, B Jackman, A Jordan and R Jordan were appointed to the L & E Committee.

The Chairman and Deputy Chairmen of the Town Council are ex officio members of all Committees.  Chairmen and Deputy Chairmen to be appointed at the first meeting of the respective Committees.

7. Appointment of Finance Chairman

Cllr J Buckley asked formally for nominations for the Finance Chairman for the year 2017 – 2018.  There was one nomination:

Nomination:  Cllr R Jordan
Proposed by: Cllr C Isbester
Seconded by: Cllr S Egan

(Cllr R Jordan abstained from voting.)  The vote was unanimous and the Motion was carried.

8. Confirm or Elect Councillors as Representatives to Outside Bodies

The appointments set out below were confirmed and agreed.

Whitchurch Millennium Green Trust Mr D Titcomb and Cllr H Titcomb (additional voluntary Trustee)
Passenger and Sustainable Transport Representative Cllr J Buckley
BDAPTC (Basingstoke and Deane Association of Parish and Town Councils) Cllr F Nicolson (Deputy Cllr R Jordan)
Whitchurch Association Cllr B Jackman
Nominated Trustee to Whitchurch Silk Mill Cllr C Isbester
Friends of the QEII Field Cllr M Berridge
BDBC Transport Infrastructure Advisory Group for Whitchurch Cllr J Buckley
Whitchurch Welfare Trust (on behalf of the Council) Cllr A Jordan, Mrs J James,
Mrs S Jackman, Mrs A Webb
Royal British Legion Whitchurch Cllrs R Jordan and A Jordan
Town Council Communications Team Cllrs J Buckley, C Isbester,
F Nicolson, S Egan

9. Appointment of Chairman of the Trustees of Whitchurch Town Hall

Cllr J Buckley asked formally for nominations for the Chairman of the Trustees of Whitchurch Town Hall for the year 2017 – 2018.  There was one nomination:

Nomination:  Cllr B Jackman
Proposed by: Cllr A Jordan
Seconded by: Cllr A Klemz

(Cllr B Jackman abstained from voting.)  The vote was unanimous and the Motion was carried.

The meeting closed at 8.08 pm.

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